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Bookkeeping

QuickBooks Desktop, Compare QuickBooks Desktop to Online

By November 3, 2022November 13th, 2023No Comments

QuickBooks comes in a wide variety of price segments and features based on your business model. Unlimited customer support – Access to live customer support through convenient messaging and call-back options, news and updates blog for mobile physician services at no additional cost. The best QuickBooks Online version depends on the size of your business and your particular needs. If you deal with inventory or large projects heavily, Plus is the best option.

It’s important to note that QuickBooks Desktop and QuickBooks Online are two separate products, and data in the two versions do not automatically sync. A company should work with either QuickBooks Desktop or QuickBooks Online to avoid data discrepancies. Despite their differences, QuickBooks Desktop and QuickBooks Online also have plenty of overlap.

QuickBooks Online pricing

And if data analysis is an important part of growing your business, QuickBooks Desktop is a solid pick. It includes 100+ reports, while QuickBooks Online Simple Start includes around 40. The Desktop Premier edition escalates to 150+ reports, including industry-specific reports for general contractors, manufacturers and wholesalers, nonprofits, and retailers. Until Intuit’s announced that they were no longer going to support QuickBooks Desktop products after May 2023, this was a hard question to answer. Every business has its own needs and demands that make one accounting software version or the other a better fit.

  • And if you manage your business from multiple locations, you’ll want QuickBooks Online over Desktop.
  • Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews.
  • For detailed instructions, head to our tutorial on how to switch from Self-Employed to Online.

Since QuickBooks Mac Plus lives on your computer rather than in the cloud, you’ll need to be vigilant about backing up your data on a regular basis. While it supports automatic backups, you are responsible for deciding where your company’s backup file will be stored, and how often it gets updated. Yes, you can migrate your data from QuickBooks Desktop to QuickBooks Online. Intuit provides conversion tools and services to facilitate the transition. However, it’s recommended to consult the migration guide and backup your data before proceeding with the switch.

How to switch to QuickBooks Online

The two versions are independent of each other, which means the data you enter on Desktop doesn’t sync to the Online version and vice-versa. QuickBooks helps you bring your books up to date, categorize transactions, and reconcile accounts. Close the books at the end of the financial year and run detailed reports to see what needs improvement.When it comes down to it, although marketing and sales play important roles, finance is also pivotal. Aside from this, also assess where you are and what you require as a company. QuickBooks Online has a cheaper monthly cost and is more affordable if you have a lot of employees who will be using the software.

QuickBooks Pro 2023 must be purchased through a reseller or a phone call with QuickBooks Sales. Unless you’re certain that QuickBooks Mac Plus is the best tool for your accounting needs, you may want to evaluate some other accounting options before making a final decision. Julie is a dynamic professional with over 16 years of rich experience as a VDI and Application Hosting expert.

Pricing for QuickBooks Time

Read our detailed QuickBooks Live Bookkeeping review to learn more about this assisted bookkeeping add-on. QuickBooks Online offers integration such as Payments, CRM, Project Management, Payments, Payroll, Invoicing, Inventory, and many more. It has 500+ connectors and a much simpler integration procedure, allowing you to use third-party apps straight from QuickBooks Online without having to sync or import data. As your business expands, you can easily upgrade to any of the QuickBooks Online options. You can also enhance your functionality by using other Intuit products like QuickBooks Time or QuickBooks Point of Sale. As QuickBooks Online is cloud-based and does not require installation, it easily wins when it comes to simplicity of use.

Business stage

Learn how else the two products differ in our QuickBooks Desktop Payroll Enhanced vs Assisted Payroll comparison. While QuickBooks Online offers project management features, it doesn’t have the same level of customization options as QuickBooks Desktop. For instance, QuickBooks Desktop allows you to create customized job costing reports tailored to specialized industries, including manufacturers, contractors, and retailers. While there are significant differences between QuickBooks Desktop and QuickBooks Online, both applications offer solid accounting capability for small businesses.

Both offer strong accounting, though QuickBooks Desktop has more features and is more customizable, whereas QuickBooks Online has more automations and is easier to learn and use. QuickBooks Desktop is better for small to large-sized businesses with complex accounting needs requiring more customizable features. Both QuickBooks Online and QuickBooks Desktop are capable programs with strong accounting features. Both QuickBooks Online and QuickBooks Pro and Premier have notoriously poor customer support (QuickBooks Enterprise support has better priority support). In contrast, QuickBooks Desktop offers hardly any payment gateways, making it difficult for the modern merchant to accept online invoice payments easily. QuickBooks Pro is geared toward small to medium businesses and starts at $41/month for a single user.

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And while QuickBooks Desktop comes out on top in this comparison, only you can decide which one is best for your business. If neither application catches your eye, why not take a look at some QuickBooks alternatives or check out The Ascent’s accounting software reviews. A variety of short video tutorials are available as well as on-demand webinars and training classes. One of the best resources is the QuickBooks Online community, where you can connect with other users to share tips, answer questions, and find answers to problems that may arise.

QuickBooks Online vs. QuickBooks Desktop: Reporting options

If you make the switch from Desktop to Online, you can import your data and access your original company file at any time. Its highest-tiered plan is the Advanced option, which costs $100 per month for the first three months, then $200 per month after that. Businesses that have purchased one-time licenses of the locally-installed QuickBooks Desktop versions that have been sunset can still use the software’s accounting features.

QuickBooks Desktop wins this head-to-head competition, with better reporting, industry-specific features, a better price structure, and more comprehensive features. However, if things like integration and cloud access are important to you, QuickBooks Online may be the way to go. Once you decide, if you need some assistance with your QuickBooks Migration, be sure to check out our comprehensive QuickBooks Tutorial. QuickBooks Desktop wins this, offering more reporting options as well as industry-specific reports and forecasting options not offered in QuickBooks Online. Depending on your business, the ability to integrate with other applications may be convenient, while for others, it can be a necessity. QuickBooks Online offers a variety of pricing plans, which range from $12 to $75 for the first three months.

This makes things a whole lot easier to track and makes your job a whole lot easier.Most of the time, purchase orders can span over several weeks or even months, and they’re constantly subject to changes. For this, having your purchase number added can ensure that you can track these to make adjustments. With QuickBooks Desktop, users receive some of the most developed accounting tools on the market. The software offers comprehensive features, unique touches (such as lead management and sales orders), industry-specific versions of the software, and the potential to be more secure. For small business owners new to the accounting scene, this service may bring much-needed peace of mind when managing your books and filing small business taxes. QuickBooks Enterprise is designed for large businesses or small enterprises and starts at $1,410/year.